Because conventions and large conferences are typically very different from the average company meeting, it is important for you (the buyer) to understand the special circumstances involved. In this way, there are no surprises for anyone.

First, conventions and conferences typical include thousands of people, rather than the typical corporate meeting of hundreds. Convention halls are typical 10 to 20 times the size of a typical corporate meeting room. And, seating in a convention hall is almost always theater style. As a result, people are packed in tight area, which creates multidirectional obstructions to the other wise free movement of radio waves.

To complicate matters farther, the primary use of an audience response system in this venue is for delegate voting. In a corporate meeting, the data that we are after is typically audience opinion. As such, an average response rate of 90% - 95% is quite respectable. But for delegate voting, the system must perform at peak levels because every single vote must be received. And, this can be a significant challenge. The equipment, manpower, and expertise to achieve peak performance in a convention hall is normally beyond the reach of smaller audience response companies.

As a registered website user, you can order a convention rental system in the same exact way that you would order a 10 keypad system. You do your quote, choose a vendor, and place the order right from the quote. Behind the scenes however, and transparent to you, things happen somewhat differently. The company that you have chosen is not left to fulfill the order on its own. Instead, your project manager will pull together equipment and manpower resources from all vendor members thereby creating a highly experienced, highly qualified technical team. And, they will ensure that all radio devices are tuned and operating at peak performance.

On site, they will work with the convention crew to set equipment as near to the center of the room as possible, and to place antennas as high into the rafters as possible. This minimizes the effects of the theater style seating. Further, the seating area is checked for radio drop out zones, and additional equipment is placed where necessary in order to eliminate drop outs. During the actual voting period, the audience response technician will be prepared to display a list of keypad numbers that have not successfully voted. If you provide a roster, it is also possible to display a delegate name. In this way, you and the delegates can be sure that each and every vote cast has been received and recorded.